April 2010 Minutes

Minutes for BIA Meeting Held at City Hall in conjunction with HST Seminar, April 21, 2010.




In attendance Board Members Rick Cowsill, Trevor McWilliams, Lynn Craig, Ken Buller & Loris Manni, and BIA Members Susan Dusselier from Monkey Around, Lary Turner of Hespeler Heritage Centre. As there was not enough members present for quorum, a general discussion ensued and all voting issues would be deferred to the next meeting.



Absent with Regrets Cliff VanClief, Deb VandeWater and Greg Robbins.

Lynn reported that the HECG would work independently on the marketing of events in the Hespeler core and would approach the BIA only when necessary, as their mandate was to service not just the BIA but outside the core as well. Rick asked if the group would consider adding the word Village to their title.

Lynn reported that the HECG was now adding a Scavenger Hunt to the Forbes Festival, and would like to approach the Hespeler BIA for funding for the marketing, advertising for the event and would be looking for $375.00 to cover the costs of same.

Because there was not quorum, it was decided that a motion via email would be sent by Loris with members to vote and the results sent to the Board.

Lynn also reported that Willy Melt would do the presentation of the prizes at Forbes Festival, and Lary stated that Ken (from HCEG) would be able to elaborate on the Scavenger Hunt at the Festival in a presentation on stage

sometime during the day.

Loris also asked Lary to post the Scavenger Hunt on the Guelph Avenue Sign.

With some discussion, and the fact that the new group did not want to work with the BIA, the group decided that our mandate should be to form a marketing committee, not event oriented, but instead working on other facets of the Marketing Plan as presented at the AGM. As time is of the essence, it was discussed who could be viable committee members and Rick, Cliff, Greg and Lynn would form the BIA marketing committee and other BIA members were mentioned and their mandate at the next meeting would be to come back with 2 projects to compliment further the marketing of the downtown BIA.

It was also suggested that the information and interest to be generated be put on the Hespeler Blog, that the BIA is looking for committee members for marketing.


Ken reported that the CARAC meeting is May 5th at Ernies on 4:00 p.m. on the Patio, is a directional Session and members are invited to attend but could not participate in the session, only as spectators.


Loris briefly spoke with regard to the financials as the Audit was complete and would elaborate further at the next meeting.

With discussion ensuing concerning the upcoming election in October, it was decided that it would be a good idea to advertise for new Board members on the Blog, as the Board would have their election in November.

The meeting ended at 6:55 p.m. and adjourned for the HST Seminar shortly after.

The next meeting will be Wednesday May 19th at St. Andrews Presbyterian Church at 6 p.m. on the 2nd floor.



Added motion:

Loris put forth a motion that:

The Hespeler Enhancement Community Group is seeking funding in the amount of $375.00 for advertising, marketing and posters for the Scavenger Hunt for the Forbes Festival.