Election of New BIA Board Next Month

Dear BIA Member,


The Hespeler Village BIA invites all interested parties to declare their candidacy for the next term as soon as possible and to attend the October meeting on Wednesday, the 20th of October at Ernie’s Roadhouse in Hespeler, at 6 p.m.


Elected Board members will serve a term lasting 4 years. See below, for more information on the BIA Board member responsibilities, and election process (taken from the Constitution of the Hespeler Village BIA):

ARTICLE 4-MANAGEMENT:

SECTION 1-ESTABLISHMENT OF THE BOARD OF MANAGEMENT (HEREIN AFTER REFERRED TO AS THE "BOARD")

THE "BOARD" SHALL CONSIST OF EIGHT BUSINESS MEMBERS, OF WHOM SHALL BE ELECTED, AND (1) OF WHOM SHALL BE A MEMBER OF CITY COUNCIL. THE IMMEDIATE PAST CHAIRPERSON SHALL REMAIN AS AN EX-OFFICIO MEMBER OF THE "BOARD" FOR ONE YEAR.

ALL "BOARD" MEMBERS SHALL HOLD OFFICE FOR 4 YEARS, CONCURRENT WITH CITY COUNCIL'S TERM OF OFFICE, OF UNTIL THEIR SUCCESSORS ARE DULY ELECTED OR APPOINTED AS PROVIDED IN THIS CONSTITUTION.

EXCEPT IN THE CASE OF SICKNESS OR EXTENUATING CIRCUMSTANCES, THE SEAT OF A MEMBER OF THE "BOARD" BECOMES VACANT IF THE MEMBER IS ABSENT FROM THE "BOARD" METTINGS FOR THREE (3) CONSECUTIVE MONTHS, WITHOUT BEING AUTHORIZED TO DO SO BY RESOLUTION OF THE "BOARD".

IN THE EVENT THAT ANY SEAT BECOMES VACANT, THE "BOARD" SHALL APPOINT A QUALIFIED INDIVIDUAL FOR RECOMMENDATION TO CITY COUNCIL TO FILL THE VACANCY ON THE "BOARD" IN ACCORDANCE WITH THE FOLLOWING:

1. IF THE VACANCY OCCURS MORE THAN SIX (6) MONTHS PRIOR TO THE EXPIRATION OF THE "BOARD'S" TERM OF OFFICE, AN ELECTION TO APPOINT A QUALIFIED PERSON FOR RECOMMENDATION TO COUNCIL TO FILL THE VACANCY SHALL ONLY BE HELD IN ACCORDANCE WITH THE BIA CONSTITUTION, AS DESCRIBED IN ARTICLE 5-ELECTION PROCEDURE.

2. IF THE VACANCY OCCURS AFTER 2.5 YEARS OF THE 4 YEAR TERM IN OFFICE, THE "BOARD" MAY APPOINT A QUALIFIED PERSON FOR RECOMMENDATION TO COUNCIL TO FILL THE VACANCY FOR THE REMAINDER OF THE "BOARD'S TERM OF OFFICE.

SECTION 2-DUTIES OF THE CHAIRPERSON OF THE BOARD OF MANAGEMENT:

THE CHAIRPERSON OF THE "BOARD" SHALL BE ELECTED BY THE MEMBERS OF THE "BOARD" AND SERVE AS THE EXECUTIVE OFFICER OF THE "BIA", PRESIDE AT ALL MEETINGS OF THE MEMBERSHIP AND THE "BOARD" MEETINGS, BE AN EX-OFFICIO MEMBER OF ALL COMMITTEES OF THE "BIA", EXERCISE GENERAL SUPERVISION OVER THE AFFAIRS OF THE "BIA" AND PERFORM SUCH OTHER DUTIES AS ARE ORDINARY INCUMBENT UPON A CHAIRPERSON OF THE "BOARD".

SECTION 3-BOARD OF MANAGEMENT ROLES AND RESPONSIBILITIES:

THE "BOARD" SHALL HAVE CONTROL AND MANAGEMENT OF THE "BIA'S" ACTIVITIES, DETERMINE ALL POLICIES AND GENERALLY SUPERVISE THE AFFAIRS OF THE "BIA".

SECTION 4-REGULAR MONTHLY MEETINGS:

THE "BOARD" SHALL MEET EACH MONTH ON A REGULAR DAY TO BE FIXED, BY THE "BOARD" AT THE BEGINNING OF EACH ADMINISTRATIVE YEAR, OR AT THE CALL OF THE CHAIRPERSON OF THE "BOARD" OR ANY THREE MEMBERS OF THE "BOARD".

A MAJORITY OF THE "BOARD" SHALL CONSTITUTE A QUORUM FOR THE TRANSACTION OF BUSINESS AND A MAJORITY VOTE OF THOSE PRESENT SHALL BE NECESSARY TO GIVE EFFECT TO ANY ACTION OF THE "BOARD".

ANY MEMBER, EITHER BUSINESS OR ASSOCIATE, CAN COME TO A REGULAR MEETING AND ADDRESS THE "BOARD" ON ANY TOPIC.

ARTICLE 5-ELECTION PROCEDURES

SECTION1-NOMINATION NOTICE

NOT LATER THAN OCTOBERT 1ST OF THE COUNCIL'S ELECTION YEAR, THE "BOARD" AND ANY MEMBER OF THE GENERAL MEMBERSHIP OF THE "BIA", BE ALLOWED TO NOMINATE A MEMBER OF THE "BIA", AS A CANDIDATE FOR THE "BOARD" OF THE "BIA". SUCH NOMINATIONS, SHALL BE SUBMITED TO THE "ELECTION COORDINATOR" (SEE SECTION 6) NOT LATER THAN FIFTEEN (15) DAYS THEREAFTER (CLOSING OF NOMINATIONS).

THE "BOARD" WILL DETERMINE THE PRESCRIBED FORM AND DISTRIBUTION REQUIREMENTS OF THE NOMINATION NOTICE.

SECTION 2-BIA ELECTION DAY

THE "BOARD", WITHIN SEVEN (7) DAYS AFTER THE CLOSING OF NOMINATIONS, SHALL CIRCULATE A "NOTICE OF THE GENERAL MEMBERSHIP MEETING OF THE BIA"; THIS NOTICE WILL INCLUDE, BUT NOT BE LIMITED TO, THE DATE, TIME AND PLACE OF THE "BIA ELECTION". THE ELECTION WILL BE CONDUCTED NOT LATER THAN NOVEMBER 13 OF THE COUNCIL'S ELECTION YEAR.


THE "BOARD" WILL DETERMINE THE PRESCRIBED FORM AND DISTRUBUTION REQUIREMENTS OF THE "NOTICE".

THE "ELECTION" WILL TAKE PLACE AT A "GENERAL MEMBERSHIP MEETING OF THE BIA" NOT LATER THAN NOVEMBER 13 OF THE COUNCIL'S ELECTION YEAR.

SECTION 3-ADDITIONAL NOMINATIONS

NOTHING IN THE ARTICLE SHALL BE CONSTRUED AS PRECLUDING NOMINATIONS FROM THE MEMBERSHIP, SUCH ADDITIONAL NOMINATIONS TO BE DELIVERED TO THE "ELECTION COORDINATOR" (SEE SECTION 6) IN WRITING NOT LATER THAN SEVEN (7) DAYS PRIOR TO THE ELECTION.

SECTION 4-VOTING

VOTING SHALL BE BY EACH INDIVIDUAL BUSINESS MEMBER OR PROERTY OWNER AND NO BUSINESS OR PROPERTY OWNER MAY CAST MORE THAN ONE VOTE.

SECTION 5-PROXIES

A CORPORATE MEMBER OF A BIA MAY NOMINATE IN WRITING ONE INDIVIDUAL TO VOTE ON BEHALF OF THE CORPORATION.

SECTION 6-BALLOT PREPARATION AND DISTRIBUTION

THE "BOARD" SHALL APPOINT A PERSON(S) WHO IS NOT A CANDIDATE FOR THE SAID ELECTION TO ACT AS ELECTION COORDINATOR (I.E. CITY OF CAMBRIDGE STAFF LIAISON OR WHOMEVER THE "BOARD" ELECTS BY A MAJORITY VOTE) WHO SHALL PREPARE THE BALLOT, INCLUDING ADDITIONAL NOMINATIONS IF ANY, AND DELIVER THE BALLOTS TO THE MEETING AS DESCRIBED IN SECTION 2.

SECTION 7-DEPUTY RETURNING OFFICER (DRO)

THE "BOARD" SHALL APPOINT A PERSON(S) (I.E. CITY OF CAMBRIDGE STAFF LIAISON OR WHOMEVER THE "BOARD" ELECTS BY A MAJORITY VOTE) WHO WILL ACT AS THE DRO FOR THE "ELECTION" AS DESCRIBED IN SECTION 2. THE DRO CAN BE THE SAME PERSON WHO WAS APPOINTED IN SECTION 6. THE DRO WILL HAVE SIMILAR

AUTHORITY AS A DRO UNDER THE MUNICIPAL ELECTIONS ACT, 1996-SECTIONS 52 AND 54.

THE DRO WILL BE RESPONSIBLE FOR CONDUCTING THE VOTE COUNT FOR THE "ELECTION" AS DESCRIBED IN SECTION 2.

SECTION 8-SCRUTINEERS

A CANDIDATE MAY APPOINT, IN WRITING TO THE "BOARD" A SCRUTINEER TO REPRESENT HIM OR HER DURING THE VOTING AND AT THE COUNTING OF THE VOTES.

ONE SCRUTINEER MAY BE APPOINTED PER CANDIDATE.

SECTION 9-ELECTIONS RESULTS

AS SOON AS POSSIBLE AFTER COUNTING THE VOTES, THE DRO SHALL REPORT THE RESULTS TO THE "BOARD".

SECTION 10-OFFICIAL ELECTION RESULTS

AFTER RECEIVING THE DRO'S REPORT, AS DESCRIBED IN SECTION 9, THE "BOARD" SHALL IMMEDIATELY REPORT THE RESULTS OF THE ELECTION TO THE "BIA" MEMBERSHIP.


Please contact any Board Member (see below) to make your candidacy known. If you are a merchant or landlord, we need your help to make the Hespeler Downtown Core get better and better! Be part of the growing and enthusiastic downtown that is Hespeler.

Loris Manni of Gifted: giftedflorist@hotmail.com


Cliff Vanclief of Hub Bicycle Shop: Clifford@hubbicycleshop.com


Deb van de Water (landlord): dvandewater@canwestdhi.com

Ken Buller (landlord): bull5544@gmail.com


Lynn Craig of Top Drawer Consignment: craig_lynn@sympatico.ca


Greg Robbins of Hespeler Village Winemaking: gkr@witmfg.com


Rick Cowsill, City Councillor: cowsillr@gmail.com

Trevor McWilliams, Senior Planner, City of Cambridge: mcwilliamst@cambridge.ca

It takes a Village....

....to pull off the perfect wedding!

Perfect hair and makeup by Suzie and Annie at Essence Salon and Spa, 22 Queen Street.

Scrumptious sustenance for the bride and her gals at the salon appointment provided by The Java Garden, 2 Queen Street.

You have to try the grilled chicken ciabatta sandwich!!! It kept us energized and smiling till supper time...



Amazing flowers by Loris and staff at Gifted, 74 Queen Street.

Don't these photos look like something out of a bridal magazine???



Stunning mani/pedi by Tracy of Tips & Toes by Tracy, 31 Queen St. 

The perfect rehearsal party, dinner/dance and reception, and post-wedding breakfast was held at Cambridge Holiday Inn in Hespeler, 200 Holiday Inn Drive.

Reception linens, decor and styling provided by Loris and staff at Gifted, as well as Tracey Penney, Wedding Coordinator for the Holiday Inn.

The room was breathtaking, especially as the sun went down and the candles were lit. Our guests were well taken care of. The food and drink flowed and everyone enjoyed themselves.

Yes, those are golf balls and tees and dragonflies you are seeing in our table decor.

Even the hotel lobby got in on the dragonfly action! (Disclaimer: I took this photo, hence not the greatest shot.)

Locations for photographs  - all over downtown Hespeler and area.



"The Dress" is going to Superior Alterations & Dry Cleaning at 35 Queen Street for the post-wedding cleaning and some minor repair work. (What can I say? The klutzy bride stepped on her dress and broke the bustle!)

Gorgeous and creative photography by Jillian Bolender of Focused Photography in Hespeler. I wish I could show you all of the fantastic photos that were taken, but it would probably crash the blog...LOL. Click on the underlined name to be taken to her website and see more of her photos in the Gallery section, including some of ours!

Thank you Hespeler businesses, for making our day such a perfect and special one!

Sincerely, Deb and Jeff Stuart

Core Area Maintenance Contact List

The BIA has a Word document, listing City personnel to contact regarding any maintenance issues in the downtown core. This list is occasionally updated by the City. Any property or business owners within the downtown core who would like a copy of this list may contact the BIA via email and we will be happy to email one to you.

Our email address (also posted on this blog) is hespelervillagebia@gmail.com.